Order a whiteboard wall directly without looping in the architect or fit-out partner already running the project, and the finish that arrives can clash with decisions made elsewhere, or the timeline can slip against a programme nobody told the supplier about. Routing the order through whoever already holds the wider project keeps the spec, budget and schedule aligned with everything else being built. Do that and the wall lands as one coordinated part of the fit-out, not a separate transaction bolted on.
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1
News
Ordering a whiteboard wall through your architect or fit-out partner
Why this usually goes through your architect first
That process usually starts well before construction begins, with the whiteboard treated as part of the wall build-up rather than an afterthought added once the room is finished.
What your architect needs from you
Beyond room dimensions, your architect will want to know how the space is used day to day, whether branding or a printed layout is required, and any budget range, so the whiteboard wall is specified alongside, not in conflict with, other finishes in the same room.
How the order flows from there
Once specified, your architect or fit-out partner typically manages the order directly with the whiteboard supplier, coordinating delivery and installation with the rest of the programme rather than you dealing with two separate parties independently.
What to check if you're ordering directly instead
If there’s no architect involved, confirm directly with the supplier who’s responsible for wall preparation, whether a site survey is included, and how installation will be scheduled around any other work happening in the room.
Keeping everyone aligned on the final spec
Whichever route you take, make sure the final signed-off specification (size, finish, branding) is shared with everyone involved in the project, not just held by whoever placed the order, to avoid last-minute surprises on installation day.
Why lead times need their own line item in the plan
Whiteboard wall lead times are often longer than clients expect relative to other fit-out elements, so if the wall’s lead time runs longer than the rest of the programme, flag it early rather than assuming it will simply keep pace. Building it into the project plan as its own line item, not folded into a general fit-out estimate, is what avoids it becoming the thing holding up a handover date everything else is ready for.
Keeping a paper trail and a proper handover pack
When an architect, fit-out contractor and whiteboard supplier are all involved, keep a single record of what was agreed and who decided it, since that record is what protects everyone if a question comes up later. Request the final specification document, warranty information and installer contact details as part of the project handover, and where possible get a short walkthrough where whoever specified the wall explains the reasoning to whoever will actually maintain it.
Looking for a whiteboard wall?
Working with an architect or fit-out partner? Chameleon’s whiteboard wall team is used to coordinating directly with design and fit-out professionals.
Need immediate help and advice with your choice?
