At minimum, they’ll need the exact wall dimensions, any obstructions such as sockets or light switches within the intended area, and a decision on mounting type. Photos of the wall and a floor plan with the intended location marked speed up an accurate quote considerably compared with a verbal description alone. If the board needs to match other specified materials in the room, such as joinery finish or wall colour, flagging that upfront avoids a mismatch being caught only after installation. It also helps to clarify budget expectations at this stage, even as a rough range, since surface, finish and mounting choices all sit at different price points and a supplier can tailor recommendations more usefully once they know the intended budget band rather than guessing at it from the brief alone.

A magnetic board installation is usually one of the last fit-out stages, scheduled after wall finishes are complete but before furniture placement, since the mounting brackets need a finished, dry wall surface to fix to. Flagging it early in the project timeline, even if installation comes later, avoids it being forgotten until the final weeks, which is a common cause of last-minute schedule pressure on fit-out projects generally. On larger fit-outs with several trades on site, it’s also worth confirming who has final sign-off on the exact wall location, since decorators, electricians and the magnetic board installer all need the same agreed position to avoid conflicting work, particularly where cabling or sockets sit close to the intended mounting area.

If your architect or facilities team already has a supplier relationship for whiteboards or signage, it’s worth checking whether that supplier also handles large-format magnetic boards, since combining orders can simplify delivery and installation scheduling. Where no existing relationship covers this, a direct quote can usually be arranged and handed to the project partner to manage from there, keeping the specification decisions with the people who’ll use the board while leaving procurement logistics with the project team. Where a project spans multiple sites or a portfolio of offices, consolidating magnetic board orders through one relationship can also unlock more consistent specification across locations, which matters for organisations wanting every meeting room or planning area to look and perform the same way regardless of which building it’s in.

A short written brief covering intended use (kanban, status tracking, general planning), preferred finish, and any brand or colour requirements gives a project partner enough to work from without needing every technical detail resolved upfront. The supplier can usually fill in surface and mounting recommendations once the brief and wall details are confirmed, rather than needing the end user to specify every technical parameter directly. It’s also worth noting any accessibility requirements at this stage, such as mounting height constraints for wheelchair users, since these are far easier to accommodate in the original specification than to retrofit once a board is already installed at a fixed height.

Even when a project partner manages procurement, it’s worth the team who’ll actually use the board reviewing the brief before it’s finalised. Mounting type and layout decisions are easy for a project partner to get technically right but functionally wrong if they don’t know how the team intends to use the wall day to day, so a short review step before ordering is usually worth the small delay it adds.

To get a quote your architect or facilities manager can work from directly, our large magnetic board.