This single figure shapes almost every other decision, from panel count to where the join points will fall.

Work out with your supplier whether the wall is best served by a small number of larger panels or several smaller ones, since this affects lead time, delivery logistics and how visible the joins will be once installed.

Confirm ceramic steel as the writing surface, and settle any branding, gridlines or printed layout requirements before manufacture begins, since a whiteboard wall’s panels are far more disruptive to reprint or replace after installation than a single small board.

A whiteboard wall installation takes longer than a single board and may need the room cleared for a day or more. Schedule it around any other fit-out work happening in the same space to avoid conflicting trades.

Agree who’s responsible for ongoing cleaning and who to contact if a panel joint or edge needs attention, and get this in writing as part of the handover rather than leaving it as an assumption once the installers have left.

If branding or printed elements span across several panels, confirm exactly how the design aligns at each join before manufacture. A logo or gridline that needs to line up perfectly across a seam requires more precise coordination than a single-panel print.

Even a well-planned installation can throw up minor snagging items, such as a slightly uneven join or a fixing that needs adjusting. Build a short follow-up visit into the project timeline rather than assuming the first install day is the only one needed.

Even with a good working relationship with your supplier, put the final specification in writing, covering size, panel count, finish, branding and timeline, so there’s a single reference point everyone can check against if a question comes up mid-project rather than relying on memory.

A supplier experienced with whiteboard walls will usually ask about all of the above unprompted, rather than waiting for you to think of each item. If they don’t, it’s worth working through this checklist with them directly before signing off.

Before placing the order, have someone who wasn’t involved in the day-to-day specification conversations review the final document. A fresh set of eyes often catches an assumption or gap that everyone closer to the project has stopped noticing.

Keep this checklist as a live, shared document rather than something completed once and filed away. Revisiting it at each stage of the project catches items that shift as other decisions in the room get finalised.

Several items here, including wall preparation, installation sequencing and branding sign-off, will already be tracked in a broader fit-out project plan. Cross-reference rather than duplicating tracking in two separate places.

Once a supplier returns an initial quote, it’s worth working back through this checklist a second time against what they’ve actually proposed, since a first quote often reveals a gap, such as an assumption about wall type or panel count, that wasn’t obvious when the checklist was first filled in.

A thorough specification, checked and signed off before manufacture begins, is what stands between a smooth installation and a costly reorder. Most of the expensive mistakes on whiteboard wall projects trace back to a detail that was assumed rather than explicitly confirmed at this stage.

Even a well-run specification process can fall down if the finished checklist and final documents aren’t properly handed over to whoever manages the room afterwards. Treat the handover itself as the final item on this checklist, not an afterthought once the installers have left.

Project managers who’ve run several of these installations often add their own extra line: a fixed point of contact for the first month after installation, since minor teething issues are far more likely to surface in early use than months later once everyone has stopped paying close attention.

Most established suppliers will have their own onboarding checklist that overlaps significantly with this one. Rather than treating the two as competing, share this list with your supplier early so any gaps between what they typically ask and what matters specifically to your project surface before manufacture begins.

Ask your supplier upfront what flexibility exists if the room’s requirements shift after the order is placed but before manufacture, since some changes are easy to absorb at that stage while others, particularly to size, may already be locked in.

Read back through the completed checklist one last time as if you were the installer arriving on day one with no prior context. If anything on the list would leave them guessing, it needs a firmer answer before the order goes ahead, not a note to sort it out on site.

Long after the installation is finished, this same checklist and its answers become the reference point for anyone maintaining, extending or eventually replacing the wall, so it’s worth storing it somewhere more durable than a single person’s inbox.

Ask your supplier directly what their process is if something on this checklist gets missed despite everyone’s best efforts, since knowing the fallback plan in advance is more reassuring than assuming nothing will ever go wrong.

Taken together, these checks exist to remove guesswork from a project that’s expensive to redo once panels are manufactured, so treat the time spent here as an investment in a smoother installation day rather than an administrative delay.

Working through a specification? Chameleon’s whiteboard wall team can talk through panel configuration and lead time before you finalise an order.